Try for Free Sign In

Update employee settings

Go back

This article is for Owners and admins who use Humanised

Overview

  • Manage and update employee settings ensuring accurate data for a smooth payroll process.

To ensure a smooth payroll experience and optimize all functionalities within Humanised Payroll HR system, prioritize accurate employee settings.  

Step 1: Open the employee profile

  • Go to the contact section from the left-hand navigation panel and you will find a list of all the employees/ employee profiles. You can utilize the search bar as well if you need to find a specific employee profile quickly.
  • Click on the relevant employee’s name to open the employee’s profile.

Step 2: Update settings

  • Open “settings” from the sub sections from the left side.
  • Then update the followings:
Figure 1 - Employee settings

System login access:

  • Turn on “Allow System Login” if you want the employee to access the system. This might be useful for employees who need to manage their own payroll information or timesheets. 
  • Leave it off if the employee doesn’t need to log in. 

Access role:

Choose the employee’s access level from the “Access Role” menu. This determines what information they can see and edit within the system.

System login mail:

Update this with the email address the employee will use to log in. The system will send a password reset email to this address. 

Include in payroll:

  • This section lets you control whether the employee is included in upcoming payroll processing. 
  • Turn on “Payrun” if the employee needs to be shown during the next payrun. 
  • Leave it off if the employee doesn’t need to be included in the upcoming payroll (for example, a new hire who hasn’t started working yet)

Archive an employee:

  • Archiving an employee profile removes them from your active view. All associated data remains secure and readily accessible within the system. This can be used for resigned employees.  
  • Go to the “Account Status” section and click on “Archive”.  Clicking this will open a confirmation prompt. 
  • To finalize the archiving process, confirm your choice by clicking “Yes, Archive”.

Step 3: Save changes

  • Once you've completed your updates, click on the "Save" button to finalize the changes within the employee profile.

What's next?:

Update EPF/ETF for employees 

Related Topics

Unable to find what you are looking for?

Raise a support ticket here. One of our team members will get back to you soon.

Open a Ticket

Copyrights 2025 ©. All Rights Reserved.

Payroll
Process staff payroll on time accurately with Humanised Payroll.
Time & Attendance

Track work hours, sync with payroll, ensure accuracy & compliance effortlessly.

Expenses Management
Monitor and process expense reimbursements, auto-linked to payroll.
Digital Contracts
Valid, compliant HR and employment contracts for Sri Lankan small businesses.
Free Contract Templates
A range of HR & employment contract templates for you to download and customize as per your business’s needs.
Payroll Service Companies in Sri Lanka
A comprehensive list of the island’s payroll service providers including top Chartered Accountancy firms.

View All Resources

For Accountants

Simplify payroll for clients with automated, compliant, and secure processing.

Need Support?

Visit our support section and find helpful articles on managing your organisation.

View All Blogs

About Us

Contact Us

Sign In
Try for Free