Update employee settings

This article is for Owners and admins who use Humanised


To ensure a smooth payroll experience and optimize all functionalities within Humanised Payroll HR system, prioritize accurate employee settings.  

Step 1: Open the employee profile

Step 2: Update settings

Figure 1 - Employee settings

System login access:

  • Turn on “Allow System Login” if you want the employee to access the system. This might be useful for employees who need to manage their own payroll information or timesheets. 
  • Leave it off if the employee doesn’t need to log in. 

Access role:

Choose the employee’s access level from the “Access Role” menu. This determines what information they can see and edit within the system.

System login mail:

Update this with the email address the employee will use to log in. The system will send a password reset email to this address. 

Include in payroll:

  • This section lets you control whether the employee is included in upcoming payroll processing. 
  • Turn on “Payrun” if the employee needs to be shown during the next payrun. 
  • Leave it off if the employee doesn’t need to be included in the upcoming payroll (for example, a new hire who hasn’t started working yet)

Archive an employee:

  • Archiving an employee profile removes them from your active view. All associated data remains secure and readily accessible within the system. This can be used for resigned employees.  
  • Go to the “Account Status” section and click on “Archive”.  Clicking this will open a confirmation prompt. 
  • To finalize the archiving process, confirm your choice by clicking “Yes, Archive”.

Step 3: Save changes

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