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- Up to 15 employees
- Basic Reports
Expense management software for Sri Lankan businesses
Humanised’s expense management lets staff photograph a receipt and submit a claim from the employee app, routes it to a manager for approval with category limits you set, and pays approved claims through payroll so they appear on the payslip. Categories, limits, audit trail and reports included. From LKR 10,000 a month for up to 15 employees; free trial.
Updated September 2026
Book Free Demo
Receipts in, reimbursements on the payslip. A claim is submitted from the phone, approved by the manager against a category limit, and paid in the next pay run as a separate reimbursement line, with every step logged.
Submit a claim from the phone
Photograph the receipt, enter the amount, pick the category and add a note, from the employee app or the browser.
Categories and limits you control
| Example category | Typical limit | Who approves |
|---|---|---|
| Transport (three-wheeler, bus, fuel) | Per trip or per month | Line manager |
| Meals on duty | Per day | Line manager |
| Accommodation | Per night | Department head |
| Phone and data | Per month | Line manager |
| Client entertainment | Per event | Owner or finance |
Managers approve with full visibility
Approve or reject with a reason, from the phone; larger firms set an approval chain. Every action is logged: who submitted, who approved, when it was paid.
Reimburse through payroll
Approved claims are added to the pay run as a reimbursement line, separate from salary, or marked paid if settled by petty cash. Genuine reimbursements of expenses incurred for the employer are not EPF-liable earnings and are not employment income for APIT, unlike a fixed monthly allowance paid regardless of spend; keep the receipts and confirm any borderline case with your accountant. See payroll software.
Reports your accountant will use
By employee, category and period, exportable to Excel. Reimbursements paid through payroll are included in the payroll journal posted to QuickBooks, Xero or Zoho Books.
Built for Sri Lanka
- LKR amounts and local categories
- The same employee app used for attendance and leave
- Sinhala or English payslips showing the reimbursement line
- Phone and WhatsApp support
Pricing
Expense claims and reimbursements are included on the Small Business plan (LKR 25,000 a month for up to 50 employees) and Enterprise. No setup fee, free trial. See pricing.
How Humanised compares
| Feature | Humanised | MiHCM | Better HR | Zoho Expense |
|---|---|---|---|---|
| Price from | LKR 10,000/month flat (expenses on Small Business) | On request | LKR 399 per user/month | USD per user per month; free plan for small teams |
| Free trial | Yes | Demo | Yes | Yes |
| Receipt capture in app | Yes | Travel reimbursement in app | Expense tracking listed | Yes |
| Approval flow | Yes | Yes | Yes | Yes |
| Reimbursement via Sri Lankan payroll | Yes, on the payslip | Not stated | Not stated | No Sri Lankan payroll |
| Category limits | Yes | Not stated | Not stated | Yes |
| Local support | Phone/WhatsApp, Colombo | Colombo office | Colombo office | None in Sri Lanka |
Competitor facts as published on each vendor’s website on 3 September 2026; “on request” where no price is published. Full comparisons: Humanised vs MiHCM, Humanised vs Better HR.
Who this is for
A good fit if you
- Have sales or field staff, project teams, multi-branch retail or an agency with 5 to 5,000 employees
- Want reimbursements on the payslip, not from petty cash
Not the right fit if you
- Need corporate-card reconciliation or a multi-currency expense programme
How it works
Set categories and limitsAbout 30 minutes.
Staff submit, managers approveDaily, from the app.
Approved claims are paidIn the next pay run, as a reimbursement line.
See a receipt become a payslip line on a 20-minute demo
Book a call now to:
- A claim submitted from a phone and approved.
- The reimbursement on the pay run and the payslip.
- Then we import your staff for the free trial.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
What is the best expense management software for a small business in Sri Lanka?
Humanised, if you want claims from the phone approved against limits and paid on the payslip through Sri Lankan payroll, from LKR 25,000 a month on the Small Business plan.
Can employees submit expense claims with a photo of the receipt?
Yes, from the employee app or the browser.
Can I set a limit per category, for example fuel or meals?
Yes. Categories, limits and the policy text staff see are configurable.
Are expense reimbursements taxable or subject to EPF in Sri Lanka?
Genuine reimbursements of expenses incurred for the employer, supported by receipts, are not earnings for EPF and not employment income for APIT. A fixed allowance paid regardless of spend is both. Confirm borderline cases with your accountant.
How do reimbursements get paid: in payroll or separately?
Either. Approved claims are added to the next pay run as a reimbursement line, or marked paid if settled by petty cash.
Can managers approve claims from their phone?
Yes, with a reason on rejection; approval chains for larger firms.
Does it connect to QuickBooks or Xero?
Reimbursements paid through payroll are part of the payroll journal posted to QuickBooks, Xero or Zoho Books with the accounting add-on.
How much does expense management software cost in Sri Lanka?
Included in Humanised Small Business at LKR 25,000 a month for up to 50 employees. Zoho Expense is priced per user in USD with no Sri Lankan payroll; MiHCM and Better HR bundle expenses in their plans.
Can I handle petty cash and advances as well as reimbursements?
Claims can be marked paid from petty cash; salary advances are handled in payroll as deductions. See the employee loans guide.