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Payroll Software for Sri Lanka: EPF, ETF & APIT Done Right
Humanised is payroll software for Sri Lanka — a complete payroll system built for businesses of 5 to 5,000 employees. It calculates EPF, ETF and APIT, produces English or Sinhala payslips, generates bank transfer files and the C-form, R4 and T10 returns for you to file, and posts to QuickBooks, Xero and Zoho Books. From LKR 10,000/month for up to 15 employees, with a free seven-day trial. Comparing options? See the best payroll software in Sri Lanka; teams under 50 can start with payroll for small businesses.
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Book Free Demo
Run Payroll in Just Minutes Each Month with Humanised
Edit & Confirm
Make salary and staff detail changes for current month and confirm.
Pay staff
Process payroll, auto generate bulk bank salary transfer file, and pay staff salaries.
All-in-One Payroll Software for Sri Lankan Businesses
Humanised replaces your manual payroll process with a fully digital, automated payroll system built for Sri Lankan businesses of all sizes — from 5-person startups to 5,000-strong enterprises. Ensure timely salary payments, EPF/ETF compliance, and professional payslip generation, without the hassle.
Pay Staff Salaries Swiftly
Process bulk payroll for your staff without delays or errors, with auto bank-accepted bulk salary transfer files for a range of local banks including Sampath Bank, BOC, Commercial Bank and more.
Stay EPF & ETF Compliant
Auto-generate EPF and ETF compatible files in seconds and make regulatory payments with ease, ensuring your company remains compliant while securing your staff’s future.
Rich Employee Experience
Instantly create payslips for all your staff with a customized digital payslip template for your company, with the option to email to all staff with one click or bulk print in one go.
Bank-Ready Salary Transfer Files
Download bank-ready salary transfer files for upload to your corporate banking portal — supported across leading Sri Lankan banks.
Insightful Payroll Reports
Generate payroll summaries, deduction breakdowns and statutory reports, all exportable to Excel for audit or review.
Manage Salary Details with Ease
Adjust salaries, add allowances, deductions, and one-off items for any pay period with simple, auditable controls.
Pay Staff Salaries Swiftly
Process bulk payroll for your staff without delays or errors, with auto bank-accepted bulk salary transfer files for a range of local banks including Sampath Bank, BOC, Commercial Bank and more.
Stay EPF & ETF Compliant
Auto-generate EPF and ETF compatible files in seconds and make regulatory payments with ease, ensuring your company remains compliant while securing your staff’s future.
Rich Employee Experience
Instantly create payslips for all your staff with a customized digital payslip template for your company, with the option to email to all staff with one click or bulk print in one go.
Every pay run in Humanised applies the current IRD APIT tables, EPF at 8% and 12%, and ETF at 3%, then produces the payslips, the bank transfer file and the monthly statutory returns. You approve; the software does the arithmetic and the paperwork.
How much does payroll software cost in Sri Lanka?
Startup: LKR 10,000/month for up to 15 staff. Small Business: LKR 25,000/month for up to 50 staff. Enterprise: custom quote above 50. No setup fee on any tier. Attendance devices feeding this payroll system are an add-on from LKR 12,000/year per ZKTeco or HikVision terminal.
See full pricing and add-ons →Which payroll software handles EPF, ETF and APIT in Sri Lanka?
EPF and ETF
8% and 12% EPF and 3% ETF on the right earnings, with the monthly C-form and R4 remittance advice generated from the pay run and online-payment-ready.
EPF employer guide →APIT (PAYE)
IRD Table 1 monthly deductions with the 2025/26 relief and bands, Table 2 for bonuses, Table 5 cumulative catch-up and the annual T10 statement for every employee.
APIT calculator →Final settlements
Work out gratuity and the final settlement with our free calculator, then add the figure as a one-off pay item in your next run.
Gratuity calculator →Built for Sri Lankan payroll
- Bank transfer files accepted by Sampath Bank, Bank of Ceylon, Commercial Bank and other local banks
- Payslips in English or Sinhala, emailed or bulk-printed, with every Shop and Office Act component
- Poya days and mercantile holidays tracked automatically; the overtime rate you set applies to holiday work too
- Overtime and no-pay flow in from attendance and leave, so nobody retypes hours
- Stamp duty, USD-pegged salaries, BOI and secondary-employment tax handled
- Statutory files: EPF C-form, ETF R4, APIT schedules and the annual T10
- Flat LKR pricing: LKR 10,000/month up to 15 staff, LKR 25,000/month up to 50, no setup fee
- Accountants run several client companies from one login
How Humanised compares with other Sri Lankan payroll software and payroll systems
| Feature | Humanised | Simplebooks | MiHCM | Better HR |
|---|---|---|---|---|
| Price from | LKR 10,000/month, up to 15 staff (flat) | Not published | MiHCM Lite from USD 2 per user/month; Enterprise on request | LKR 399 per employee/month (annual) |
| Free trial | Yes | Yes | Demo | Yes |
| Built in Sri Lanka | Yes | Yes | Yes | No (regional, with a Sri Lanka edition) |
| EPF, ETF and APIT | Yes | EPF, ETF, taxes | Yes | Yes |
| Sinhala payslips | Yes | Not stated | Not stated | Not stated |
| Employee app | Yes (iOS and Android) | Not stated | Yes | Yes |
| Attendance devices and rosters | ZKTeco and HikVision integrations, app clock-in, rosters | No | Yes | Yes |
| QuickBooks / Xero / Zoho Books | All three | Own accounting platform | Not stated | Not stated |
| Setup fee | None | Not published | Implementation fee on Enterprise | Not published |
Competitor facts from their public websites and published listings, checked 3 September 2026. Humanised is our product. Detailed comparisons: Humanised vs MiHCM, Humanised vs Better HR, Humanised vs PeoplesHR, all Sri Lankan payroll companies.
How payroll processing works in Sri Lanka, month by month
Every Sri Lankan employer follows the same monthly cycle. A payroll system runs each step from one set of employee records.
- Collect the month’s changes. New hires, leavers, salary changes, overtime hours, no-pay days and advances. Attendance and leave feed in on their own.
- Work out gross pay. Basic salary plus allowances, overtime and arrears, less no-pay.
- Apply the statutory deductions. EPF 8% from the employee and 12% from you. ETF 3% from you. APIT from the IRD tables. Stamp duty of LKR 25 when gross pay is above LKR 25,000.
- Pay net salaries. Upload the bank transfer file to your bank portal. Send each employee a payslip.
- Remit and file. EPF with the C-form before the last working day of the next month. ETF with the R4 on or before the same day. APIT to the IRD by the 15th of the next month. The T10 for every employee by 30 April.
Humanised does steps 2 to 5 from the changes you confirm in step 1. The EPF guide, ETF guide, APIT guide and T10 guide explain each return.
Payroll software for small businesses in Sri Lanka
Most Humanised customers have 5 to 50 staff and no payroll officer. The founder, office manager or bookkeeper runs payroll in about ten minutes a month. Upload a CSV of names and salaries once. Each month, confirm the changes and approve. Humanised produces the payslips, the bank file and the EPF, ETF and APIT returns. First-month setup, with a parallel run against your current spreadsheet, takes a few days of elapsed time and an hour or two of yours.
| Team | Humanised | Per employee | Better HR (LKR 399 per user, annual) |
|---|---|---|---|
| 10 staff | LKR 10,000/month (Startup) | LKR 1,000 | LKR 3,990 |
| 15 staff | LKR 10,000/month (Startup) | LKR 667 | LKR 5,985 |
| 30 staff | LKR 25,000/month (Small Business) | LKR 833 | LKR 11,970 |
| 50 staff | LKR 25,000/month (Small Business) | LKR 500 | LKR 19,950 |
Competitor price as published on 3 September 2026. Better HR is cheaper on licence at every size shown; the Humanised price includes the returns, Sinhala payslips, bank files, contracts and accounting posting. See Humanised vs Better HR.
Accountants running payroll for several clients: see payroll software for accountants.
Payroll software or payroll system: is there a difference?
No. In Sri Lanka the two phrases mean the same thing: software that calculates salaries, deductions and statutory contributions, then produces payslips, bank files and returns. The one exception is the Treasury’s own payroll system for state employees. Humanised is a cloud payroll system for private employers with 5 to 5,000 staff.
Who Humanised is for, and who it is not
A good fit if you
- Employ 5 to 5,000 people in Sri Lanka and pay them monthly
- Want EPF, ETF and APIT calculated and the C-form, R4 and T10 prepared from the same system that pays salaries — you review and file them
- Have someone who can spend ten minutes a month approving a pay run
- Are an accountant running payroll for several clients
- Are happy with a cloud system and an assisted seven-day trial rather than self-serve sign-up
Probably not the right fit if you
- Need multi-country payroll for staff outside Sri Lanka
- Want a bureau to run everything for you (see the payroll companies directory)
- Pay weekly piece rates under a Wages Board with no monthly cycle
- Need an on-premise, self-hosted system — Humanised is cloud-only
Humanised, in facts
- Largest customer running Humanised payroll today: 750 employees
- Hosted on Microsoft Azure, Singapore region
- Support by phone and WhatsApp, 9 a.m. to 5 p.m., Colombo
- Founded 2020
- Legal entity: Humanised Technology Solutions (Pvt) Ltd
“The biggest improvements have been in efficiency and accuracy. Payroll processing is now faster and more reliable, and the system ensures better compliance with regulations.”
Sasindu, Accounting & Finance Manager, Planlogic
Guides and free tools
Humanised for Sri Lanka
Integrations
Sync Payroll Directly with Your Accounting Software
Humanised payroll integrates with Xero, QuickBooks, and Zoho Books. Pay runs, EPF and ETF contributions, salary advances, and reimbursements post automatically to your general ledger — no monthly CSV exports, no journal entries typed up by hand.
Accounting Software
Three accounting platforms, one workflow
Pick any combination of cloud accounting tools. Each pay run pushes journal entries with the correct GL accounts for salaries, statutory deductions, and reimbursements — ready for your accountant to review and reconcile.
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Xero
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QuickBooks
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Zoho Books
See your own payroll run in a free 20-minute demo
Book a call now to:
- Experience a live online demo led by our development team plus discovery specialists.
- We’ll show you the software in full, understand your unique payroll requirements, and answer specific questions.
- Our customer success specialists will guide you on the next steps and set up your company and onboard your staff.
Affordable HR Software Pricing for Sri Lankan Businesses
Startup
Click to add our high-value HRM package and access basic HR features, templates plus some insight, and scale your business.
LKR10,000/month
Basic Contract Templates- Basic Onboarding
- Up to 15 employees
- Basic Reports
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
What is the best payroll software in Sri Lanka?
Humanised is payroll software built specifically for Sri Lanka, used by companies from 5 to 5,000 employees. It automates salary calculations, EPF, ETF and APIT compliance, bank salary transfer files, and digital payslips — with pricing in LKR and local support.
How much does a payroll system cost in Sri Lanka?
Humanised starts at LKR 10,000 per month for teams of up to 15 employees, with transparent LKR pricing as you grow. There are no setup fees and no long lock-in contracts.
What information do I need to get started with payroll?
Just your employee salary details in a CSV file. Once uploaded, you can begin your monthly pay runs, generate payslips, and stay compliant from day one.
Can I customise payroll with additions like travel allowances or deductions like salary advances?
Yes, Humanised lets you easily add any salary adjustments each month with custom labels. Whether it’s a travel allowance or salary advance, the system automatically updates your calculations.
How does Humanised handle no pay leave in payroll processing?
If an employee exceeds their leave entitlement, Humanised will automatically calculate no pay deductions and include them in the monthly payroll run.
Can I automatically calculate EPF, ETF, and APIT?
Yes, Humanised calculates EPF, ETF and APIT automatically during each pay run.
Does Humanised payroll integrate with Xero, QuickBooks, and Zoho Books?
Yes. Humanised payroll integrates directly with Xero, QuickBooks (Online & Desktop), and Zoho Books. Every pay run pushes journal entries with the correct GL accounts for gross salaries, EPF and ETF contributions, APIT withholdings, and reimbursements — ready for your accountant to review.
How does the accounting integration sync work?
After each pay run is confirmed in Humanised, payroll journals are posted to your chosen accounting platform (Xero, QuickBooks, or Zoho Books) via their official API. You map salary, statutory, and reimbursement accounts once during setup; from then on, every monthly pay run reconciles automatically against your general ledger.
Can I generate payslips and salary bank files with one click?
Yes, once your payroll is confirmed, Humanised automatically generates payslips and salary bank transfer files compatible with leading Sri Lankan banks including Hatton National Bank, Sampath Bank, Bank of Ceylon, Standard Chartered, Commercial Bank, HSBC, DFCC, and NTB. These files are ready for upload so you can pay your staff with ease.
What reports can I generate from payroll?
You’ll be able to download payroll summaries, deduction breakdowns, EPF/ETF files, and staff salary reports, all exportable to Excel for further analysis or audit.
Which bank file types are supported by Humanised?
As a client-centered HRIS and payroll system from Sri Lanka, Humanised offers you the convenience of Hatton National Bank, Sampath Bank, Bank of Ceylon, Standard Chartered, Commercial Bank, HSBC, DFCC, and NTB compatible bank files. We’re continuously upgrading our bank file system and will progressively support bank files from other leading commercial banks as well.