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LKR10,000/month
Basic Contract Templates- Basic Onboarding
- Up to 15 employees
- Basic Reports
HR software for small businesses in Sri Lanka
Humanised is HR software for Sri Lankan businesses with 5 to 50 employees and no HR department. The owner or accountant runs payroll with EPF, ETF and APIT, staff apply for leave and see payslips in the app, and attendance feeds pay. From LKR 10,000 per month for up to 15 staff, set up in days, with a free trial.
Updated September 2026
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Small businesses do not need an HR department; they need payroll that is right, leave that is tracked and records that exist when the Labour Department or a bank asks. Humanised does those three for 5 to 50 staff at a flat LKR 10,000 or 25,000 a month, with no setup fee.
Do you need HR software with 10 employees?
Not for the “HR” part. Yes for payroll, leave and records, from roughly ten staff or the first time a second manager approves leave. This is what breaks first on Excel, and what the software does instead. If you only want payroll, see payroll software for small business.
| What breaks first on Excel | What Humanised does |
|---|---|
| Payslips typed by hand, EPF on the wrong base | Payslips in Sinhala or English from the pay run, EPF on total earnings |
| C-form and R4 assembled at month end | Generated from the same run |
| Leave balances in someone’s head | Balances per employee with Shop and Office Act proration; staff see them in the app |
| Service letter needed today, records in three folders | Generated from the employee record |
| Attendance disputes | Device or GPS app log per employee |
Payroll your accountant will sign off
EPF, ETF, APIT and gratuity are calculated on every run, and the C-form, R1 or R4 and T10 come out of it. Your accountant gets a login to review before payslips go out, or runs it for you: see payroll software for accountants and the full payroll software for Sri Lanka page.
Leave and attendance without the arguments
Staff clock in on the app with GPS, or on a ZKTeco or HikVision fingerprint terminal you already own. Leave types follow the Shop and Office Act, the Poya and mercantile holiday calendar is loaded, and overtime and no-pay flow into pay. See time and attendance and the leave entitlements guide.
Payslips, letters and contracts in minutes
Payslips in Sinhala or English go to the app or email; appointment, confirmation, warning and service letters come from templates filled from the employee record; digital contracts with e-signature are an add-on.
What a small business does not need, and we do not charge for
At 5 to 50 staff you do not need performance-review modules, multi-country payroll or on-premise hosting, and Humanised does not sell them to you. Three things are optional add-ons priced on the pricing page: digital contracts with e-signature, biometric device integration per device, and accounting integration with QuickBooks, Xero or Zoho Books.
What it costs for 10, 20 and 50 staff
| Team | Plan | Per month | Per year (annual plan) | Works out per employee |
|---|---|---|---|---|
| 10 staff | Startup | LKR 10,000 | LKR 100,000 | LKR 1,000 a month |
| 15 staff | Startup | LKR 10,000 | LKR 100,000 | LKR 667 a month |
| 20 staff | Small Business | LKR 25,000 | LKR 270,000 | LKR 1,250 a month |
| 50 staff | Small Business | LKR 25,000 | LKR 270,000 | LKR 500 a month |
Cheaper than the accountant-and-Excel setup?
Compare three things: the monthly fee, the hours someone spends per pay run, and what an error costs. Excel is free and costs the most hours; a bureau accountant charges a fee we cannot quote for you here (ask for theirs per payslip or per month) and usually leaves leave and attendance untouched; Humanised is LKR 10,000 or 25,000 a month and does payslips, returns, leave and attendance in the same run. The HR software vs accountant cost table on the pricing page lays the three out side by side.
Built for Sri Lanka
- Bank transfer files for Sampath Bank, BOC, Commercial Bank, HNB and other local banks
- Payslips and letters in Sinhala or English
- Poya days and mercantile holidays loaded each year
- Shop and Office Act leave with first-year proration
- Flat LKR pricing with no per-employee surprises
- Phone and WhatsApp support from 9 a.m. to 7 p.m. on working days, and usually later
How Humanised compares for small businesses
| Feature | Humanised | Simplebooks | Gallery HR | Better HR |
|---|---|---|---|---|
| Price from | LKR 10,000/month flat, up to 15 staff | Accounting LKR 1,200/month; payroll priced separately from LKR 10,000/month (software) | On request | LKR 399 per user/month (annual) |
| Free trial | Yes | Yes | Demo | Yes |
| Minimum headcount | None | None | Not published | None |
| EPF/ETF/APIT | Yes, with returns | Yes | Yes | Yes |
| Employee app | Yes | Not listed | Yes | Yes |
| Attendance | Devices and GPS app | OODOX attendance tracking | Geo clock-in, rosters | App and GPS |
| Contracts and letters | Yes | Not listed | Not listed | Not listed |
| QuickBooks / Xero | Yes | Own ledger | Not listed | Not listed |
Competitor facts as published on each vendor’s website on 3 September 2026; “on request” where no price is published. Full comparisons: Humanised vs Simplebooks, Humanised vs Gallery HR, Humanised vs Better HR, Best HR software in Sri Lanka.
Who this is for
A good fit if you
- Run a shop, restaurant, clinic, agency or small factory with 5 to 50 staff
- Do payroll yourself or with an outside accountant
- Want staff to see payslips and apply for leave on their phones
Not the right fit if you
- Need an HR department’s toolset (recruitment pipelines, appraisals) more than payroll and leave
- Pay staff outside Sri Lanka
How it works
Import staff from ExcelOur template takes names, NIC, EPF numbers, salaries and leave balances in one sheet.
Run the first pay run with your accountantIn parallel with your current method; reconcile EPF, ETF, APIT and net pay.
Staff install the appFirst payslip in the app; leave requests start the same week.
Most small businesses are live within a week of the import.
Start the free trial, or see it first on a 20-minute call
Book a call now to:
- We import your staff from your current spreadsheet.
- We run one month in parallel with your accountant.
- You keep the data and settings whichever plan you pick.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
Is HR software worth it for a small business in Sri Lanka?
From about ten staff, yes: not for HR processes but for payroll that is right, leave that is tracked and records that exist when the Labour Department or a bank asks.
How much does HR software cost for 10 employees in Sri Lanka?
Humanised is LKR 10,000 a month (LKR 100,000 a year) for up to 15 employees, so LKR 1,000 per employee at 10 staff. No setup fee.
How much does HR software cost for 20 employees?
LKR 25,000 a month on the Small Business plan (up to 50 employees), or LKR 270,000 a year.
Do I need an HR person to use HR software?
No. Owners, office managers and accountants run Humanised; approvals happen in the app.
Can my accountant use it to run payroll for my business?
Yes. Give your accountant a login to review or run the pay run; accountants with several clients use one login for all of them.
Does small business HR software handle EPF, ETF and APIT?
Humanised does, with the C-form, R1/R4 and T10 generated from the run.
What is the minimum number of employees for Humanised?
There is no minimum; the Startup plan covers up to 15.
Can I start with payroll only and add leave and attendance later?
Yes. Leave and attendance are in every plan; use them when you are ready. Devices are an add-on.
How long does it take to set up HR software for a small business?
Most small businesses are live within a week: an Excel import, one parallel pay run, and staff installing the app.
Is there free HR software for small businesses in Sri Lanka?
OrangeHRM’s open-source edition is free but has no payroll and needs your own server. Humanised offers a free trial.
What happens to my data if I stop using the software?
You can export employees, pay history, payslips and documents.
Does it work for a restaurant or retail shop with shift staff?
Yes. Rosters, GPS or device clock-in, overtime at 1.5× and no-pay are built for shift work; rosters are on the Small Business plan.