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LKR10,000/month
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- Up to 15 employees
- Basic Reports
Payroll software for accountants and accounting firms in Sri Lanka
Humanised is cloud payroll software for Sri Lankan accountants and bureaus who run payroll for several client companies. Switch between clients from one login, upload each client’s CSV or repeat last month, and produce payslips, bank files, EPF C-forms, ETF R4 and APIT schedules per client. Journals post to QuickBooks and Xero. From LKR 10,000/month per client company.
Updated September 2026
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A bureau needs the same outputs for every client every month, produced from a CSV in minutes and signed off by the client before anything goes out. Humanised keeps each client company separate under one login, runs the statutory calculations, and hands back the files the bank, the EPF, the ETF Board and the IRD each expect.
One login, all your clients
One user account holds many companies. Each company keeps its own pay date, bank, allowances, leave rules and approvers; a client’s own HR person can be given access to approve their run without seeing any other client. Humanised was built with Sri Lankan chartered accountancy practices as its first users, which is why the workflow starts from a client CSV rather than from data entry.
The bureau workflow, in your order
- Collect changes. The client emails a CSV on our template, or enters changes in the app.
- Process. EPF, ETF, APIT, gratuity provision, no-pay and overtime calculated; about five minutes per client.
- Client approval. The client reviews the run in their login and approves; the approval is recorded.
- Publish. Payslips emailed or bulk PDF, bank file by bank, EPF C-form, ETF R1/R4, APIT schedule.
- Post journals. QuickBooks, Xero or Zoho Books, mapped once per client.
- Bill the client. From the headcount and pay-run report.
| Output per client each month | Format |
|---|---|
| Payslips | PDF, email, app; Sinhala or English |
| Bank transfer file | The client’s bank’s bulk format |
| EPF C-form and e-return file | Per employer number |
| ETF R1 or R4 | Per employer number |
| APIT schedule | Per TIN; T10 and annual statement after 31 March |
| Pay summary and deductions report | Excel |
| Accounting journal | Posted to QuickBooks, Xero or Zoho Books, or exported |
Bill your clients from the payroll data
The per-client headcount and pay-run report exports to Excel, so a firm that bills per payslip or per client per month has the numbers without counting. Humanised does not issue your client invoices; your practice software does.
Sri Lankan compliance you can defend to a client
APIT
IRD tables with their effective date shown; Table 2 bonuses and Table 5 cumulative cases.
APIT guide →Every change to a pay run is logged with who made it and when.
Client data stays separated
Each company is a separate entity in the system with its own users and roles; a client login sees only that company. Data is transferred over encrypted connections and every client’s data can be exported if they leave. Ask us on a demo about hosting and backups and we will show you the setup rather than describe it.
Connected to QuickBooks and Xero
Account mapping is set once per client; each pay run then posts gross pay, EPF and ETF, APIT, loans and net pay to the right accounts. The integration is an add-on priced on the pricing page. See the integrations pages.
Moving your clients from Excel or another system
Per client we import a CSV of employees with EPF numbers, salaries and allowances, plus year-to-date figures if the switch is mid-year so the T10 is complete. A client of up to 50 staff takes an afternoon; run one month in parallel and go live.
Pricing for firms
Each client company is on its own tier: Startup LKR 10,000 a month up to 15 employees, Small Business LKR 25,000 up to 50, Enterprise by quote. No setup fee. Firms onboarding several clients should talk to us about a practice arrangement; see pricing.
Who this is for
A good fit if you
- Run payroll for several client companies from a spreadsheet today
- Want client sign-off recorded before payslips go out
- Post to QuickBooks or Xero for your clients
Not the right fit if you
- Run payroll for one company only (see payroll software for small business)
- Need an enterprise HRIS for a single large client
How it works
Add your first clientCompany, employer numbers, bank, pay date; import the staff CSV.
Parallel pay runAgainst last month’s Excel; reconcile EPF, ETF, APIT and net.
Go live with the restOne client at a time, each an afternoon.
See client payroll from one login
Book a call now to:
- The company switcher, the approval step and the publish screen with every file.
- A journal landing in Xero or QuickBooks.
- Then we set up your first client for the free trial.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
Can an accountant run payroll for multiple companies from one Humanised login?
Yes. One login holds many client companies, each with its own settings, users and outputs.
Can my client approve their payroll before payslips go out?
Yes. The client reviews the run in their own login and approves; the approval is recorded.
Which files do I get for each client every month?
Payslips, the bank transfer file in the client’s bank format, the EPF C-form and e-return file, ETF R1 or R4, the APIT schedule, and a pay summary in Excel.
Can I upload each client’s salary changes as an Excel or CSV file?
Yes, on our template, or repeat last month and edit.
Does the software post payroll journals to QuickBooks or Xero for each client?
Yes, and to Zoho Books, mapped once per client, as an add-on.
How is one client’s data kept separate from another’s?
Each company is a separate entity with its own users and roles; a client login sees only that company.
How do accounting firms charge clients for payroll processing in Sri Lanka?
Usually per payslip per month or a monthly fee per client; some bundle payroll into a retainer. The per-client headcount and pay-run report gives you the numbers to bill from.
Can I move a client onto Humanised in the middle of the tax year?
Yes. Import year-to-date figures so the T10 and annual statement are complete.
Does it produce the T10 and annual statement of employer for each client?
Yes, after 31 March, per client.
Is there a partner or bureau price for accounting firms?
Each client company is on its own tier from LKR 10,000 a month; firms onboarding several clients should ask us about a practice arrangement.
What is the difference between payroll software for accountants and payroll outsourcing?
Software means your firm runs each client’s payroll in a system that does the calculations and files; outsourcing means you hand the work to another bureau. Many firms use Humanised to offer payroll as a service themselves.
Is there a free trial for accounting firms?
Yes: a seven-day trial with your first client set up by our team; run it in parallel with last month’s Excel.