Integrations QuickBooks Payroll Integration for Sri Lanka
QuickBooks Payroll Integration for Sri Lanka
Post every Humanised pay run to QuickBooks Online as a journal: salaries, EPF, ETF, APIT, stamp duty, loans and reimbursements, mapped once to your chart of accounts.
QuickBooks Online is the accounting product most Sri Lankan accountants and bureaus now run for SME clients. QuickBooks has no Sri Lankan payroll, so the pay run happens in Humanised and the accounting entries travel to QuickBooks automatically after each confirmed run.
Supported QuickBooks editions
Humanised connects to QuickBooks Online (all plans) through the official API. QuickBooks Desktop is not supported: it has no cloud API for a Sri Lankan third party to post to. If you run Desktop, the payroll journal exports from Humanised as a file for import, or ask us about a custom integration, which we build at cost for a specific setup.
How the integration works
Each confirmed pay run posts one journal: gross salaries by department, the employee and employer EPF and ETF contributions, APIT and stamp duty liabilities, loan and advance movements, approved expense reimbursements and net pay to the bank clearing account, each to the account you mapped once during setup. Nothing is re-keyed and the month-end reconciliation is a comparison of two identical figures.
Setting it up
- Choose the Accounting Software Integration add-on (LKR 6,000 a year on any plan) and connect your cloud accounting file from Humanised with your login; we never store your accounting password.
- Map each payroll line to an account in your chart of accounts once; your accountant can do this with you on a call.
- Run the first pay run in parallel and check the journal in your accounting software against the payroll summary.
- From then on every confirmed pay run posts automatically; edits and reversals post as adjusting entries.
Using Xero instead? See the Xero payroll integration.
Frequently Asked Questions
Does Humanised integrate with QuickBooks?
Yes: QuickBooks Online only; QuickBooks Desktop has no cloud API, so the journal exports as a file or we build a custom integration at cost. Each confirmed pay run posts a journal for salaries, EPF, ETF, APIT, stamp duty, loans and reimbursements to the accounts you map once.
Which QuickBooks editions are supported?
The cloud edition: QuickBooks Online only; QuickBooks Desktop has no cloud API, so the journal exports as a file or we build a custom integration at cost.
What does the integration cost?
The Accounting Software Integration add-on is LKR 6,000 a year on any Humanised plan (Enterprise: included in the quote).
What is posted each month?
Gross salaries by department, employee and employer EPF, ETF, APIT and stamp duty liabilities, loan and advance movements, approved expense reimbursements and net pay to the bank clearing account.
Can my accountant set up the account mapping?
Yes. Mapping is done once with a login that has access to both systems; most accountants do it on a 30-minute call with us.
Can you build a custom integration?
Yes, at cost, for a specific setup such as a desktop accounting product, an ERP or a bank portal. Ask us on a demo with the details.
Does QuickBooks run Sri Lankan payroll itself?
No. QuickBooks has no Sri Lankan payroll with EPF, ETF and APIT; the pay run happens in Humanised and the accounting entries travel to QuickBooks.
See your devices feeding payroll automatically
Book a free demo and we’ll show attendance flowing from your terminals into a live pay run — with EPF, ETF and APIT handled by our payroll software for Sri Lanka. More on time tracking in our time and attendance articles.