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HRIS systems in Sri Lanka
An HRIS (human resource information system) is one database of your employees that runs payroll, leave, attendance, documents and reporting. In Sri Lanka it must also handle EPF, ETF, APIT, gratuity and Shop and Office Act leave. Humanised is a cloud HRIS for businesses of 5 to 5,000 staff, from LKR 10,000 per month for up to 15 employees, with a free trial.
Updated September 2026
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An HRIS keeps one record per employee and runs everything else from it. A Sri Lankan HRIS has to apply EPF, ETF and the IRD APIT tables, calculate gratuity, follow Shop and Office Act leave and the Poya calendar, issue Sinhala or English payslips and produce the C-form, R1/R4 and T10. Humanised does that as cloud software with published LKR pricing and no setup fee.
What an HRIS is, and how it differs from HRMS and payroll software
An HRIS is the system of record: one entry per employee holding personal and job data, contract, documents, pay history, leave and attendance, with payroll, self-service and reporting running from it. Vendors use HRIS, HRMS and “HR software” loosely; the table shows how the terms are usually meant in Sri Lanka. Humanised is an HRIS that includes payroll; for the broader product page see HR software for Sri Lanka.
| Term | Core job | What it stores | Who buys it in Sri Lanka | Typical price model |
|---|---|---|---|---|
| HRIS | The employee record and everything that runs from it | Profiles, contracts, documents, pay history, leave, attendance | HR executives and owners of 5–5,000-person companies | Flat tiers or per employee; Humanised is flat LKR |
| HRMS / HR software | HRIS plus recruitment, performance, training | The same record plus talent modules | Larger companies with an HR department | Per employee or on request, often with implementation |
| Payroll software | Salaries, EPF, ETF, APIT, payslips, bank files | Pay data only | Accountants and owners of small teams | Flat or per payslip |
What a Sri Lankan HRIS must include
A generic HRIS configured for Sri Lanka is not the same as one built for it. These are the items to test in a demo, each with the guide that explains the rule.
| Requirement | Humanised | Guide |
|---|---|---|
| EPF 8% employee and 12% employer on the right earnings; monthly C-form | Calculated every run; C-form and e-return file generated | EPF guide |
| ETF 3% employer; R1 or R4 and Form II | Calculated; R1/R4 generated | ETF guide |
| APIT with the current IRD tables, including Table 2 bonuses and Table 5 cumulative cases; T10 and annual statement | Tables updated centrally; T10 and annual statement generated | APIT guide |
| Gratuity provision and payment after five years | Provision tracked per employee; payout calculated | Gratuity calculator |
| Shop and Office Act leave with first-year proration; Wages Board variants | Leave types and proration built in | Shop and Office Act guide |
| Poya and mercantile holidays with 1.5× and 2× rates | Calendar loaded each year | Holidays 2026 |
| Payslips in Sinhala or English; bank transfer files for local banks | Both languages; files for the main Sri Lankan banks | Payslip format |
HRIS or a standalone payroll system?
A ten-person office with no attendance tracking can run on payroll software for small business alone. The single record starts paying for itself when leave should feed no-pay, attendance should feed overtime, loans should feed deductions, and the same record should produce a service letter when someone leaves. That is the point at which two systems begin to disagree with each other. The long answer is in HRIS vs standalone payroll.
One employee record, every module
The record holds personal and bank details, NIC, EPF and ETF numbers, the contract and letters, pay history, leave balances, attendance, loans, expenses and documents with expiry dates. Payroll, leave, attendance and the app all read from it, and role-based access decides who sees what. See the employee management system page for the record itself.
Payroll, leave and attendance run from the same record
Punches from a ZKTeco or HikVision device or the GPS app become hours, overtime and late marks under the shift rules; approved leave becomes paid or no-pay days; both land on the pay run before anyone types a number. The payroll then applies EPF, ETF, APIT and gratuity and produces payslips, bank files and returns.
Self-service through the employee app
Staff see payslips and leave balances, apply for leave, clock in with GPS and submit expenses in the employee app on iOS and Android; managers approve from their phones.
Reports the Labour Department, EPF and IRD ask for
| Report | Who asks for it | How Humanised produces it |
|---|---|---|
| EPF C-form and contribution file | EPF Department / your bank | From the pay run, per month |
| ETF R1 or R4 | ETF Board | From the pay run, per month |
| APIT monthly schedule, T10 and Annual Statement of Employer | Inland Revenue Department | From the pay run; T10 per employee after 31 March |
| Remuneration and attendance records (reg. 17) | Labour officers | Payslip history and attendance log per employee |
| Service letter | Leaving employees, banks | Generated from the record |
| Headcount, joiners and leavers, leave balances | Management, auditors | Standard reports, exportable |
Pricing
Startup LKR 10,000 a month for up to 15 employees, Small Business LKR 25,000 a month for up to 50, Enterprise by quote for 50 to 5,000. No setup fee, free trial. Full details and add-ons on the HRIS pricing in Sri Lanka page.
HRIS vendors in Sri Lanka compared
| Feature | Humanised | MiHCM | PeoplesHR | Better HR |
|---|---|---|---|---|
| Price from | LKR 10,000/month flat, up to 15 staff | On request | On request | LKR 399 per user/month (annual) |
| Free trial | Yes | Demo | Demo | Yes |
| Target size | 5–5,000 | Small (Lite) to enterprise | Medium and large | SMEs, nine countries |
| Payroll with EPF/ETF/APIT | Yes, with C-form, R1/R4, T10 | Yes | Yes | Yes, C-form named |
| Employee app | Yes | Yes | Yes | Yes |
| Attendance and biometrics | ZKTeco, HikVision, GPS app | ZKTeco named | Biometric systems | App and GPS |
| Contracts and letters | Yes | Not listed | Not listed | Not listed |
| QuickBooks / Xero | Yes | Not listed | Accounting integrations listed | Not listed |
Competitor facts as published on each vendor’s website on 3 September 2026; “on request” where no price is published. Full comparisons: Humanised vs MiHCM, Humanised vs PeoplesHR, Humanised vs Better HR, Best HR software in Sri Lanka.
Who this is for
A good fit if you
- Employ 5 to 5,000 people in Sri Lanka and want one record driving payroll, leave and attendance
- Are replacing Excel, a desktop payroll program or a device-only attendance setup
- Need EPF, ETF and APIT filed correctly without a payroll specialist
Not the right fit if you
- Pay staff outside Sri Lanka
- Need recruitment or performance modules as the core purchase
- Require an on-premise installation
How it works
Import staff from ExcelOur template takes names, NIC, EPF numbers, salaries, allowances and leave balances in one sheet.
Run the first pay runUsually within the first week, in parallel with your current method, reconciled line by line.
Roll out the appStaff install it, see their first payslip and apply for leave; devices are connected as an add-on.
See a Sri Lankan HRIS on your own data
Book a call now to:
- A 20-minute walkthrough of the employee record, leave, attendance and payroll.
- We check your EPF, ETF and APIT setup and answer your questions.
- Then we create your company and import your staff for the free trial.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
What does HRIS stand for and what does it do?
Human resource information system: one database of employees that runs payroll, leave, attendance, documents, self-service and reporting from a single record.
What is the difference between HRIS, HRMS and HR software?
HRIS is the record and what runs from it; HRMS or HR software usually adds recruitment, performance and training on top; payroll software covers pay only. Vendors use the terms loosely.
Which HRIS systems are used in Sri Lanka?
Humanised, MiHCM, PeoplesHR, Better HR and Gallery HR are the main Sri Lankan-focused systems; OrangeHRM is used where payroll is run elsewhere. See the best HR software in Sri Lanka page.
How much does an HRIS cost in Sri Lanka?
Humanised is LKR 10,000 a month for up to 15 employees and LKR 25,000 for up to 50, with no setup fee. Better HR publishes LKR 399 per user per month; MiHCM, PeoplesHR and Gallery HR quote on request.
Does an HRIS include payroll with EPF, ETF and APIT?
Humanised does, with the C-form, R1/R4, T10 and annual statement generated. Check each vendor’s own page; OrangeHRM, for example, has no payroll.
Is a cloud HRIS suitable for a company with 20 employees?
Yes. At 20 staff the single record already saves the re-keying between leave, attendance and payroll, and the Small Business tier covers up to 50.
Can an HRIS produce the EPF C-form, ETF R4 and T10?
Humanised produces all three from the pay run.
Can employees see their own leave balance and payslips in an HRIS?
Yes, in the Humanised employee app on iOS and Android.
How do I move employee data from Excel into an HRIS?
Fill our import template (names, NIC, EPF numbers, salaries, allowances, leave balances) and upload it; onboarding is included.
Is my HRIS data stored in Sri Lanka?
Humanised is hosted on Microsoft Azure in Singapore, with backups and role-based access controls; ask us on a demo to see the setup.
Can an HRIS connect to QuickBooks or Xero?
Humanised posts the payroll journal to QuickBooks, Xero and Zoho Books as an add-on.