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LKR10,000/month
Basic Contract Templates- Basic Onboarding
- Up to 15 employees
- Basic Reports
HR and payroll software for Sri Lanka, in one system
Humanised is integrated HR and payroll software for Sri Lankan businesses of 5 to 5,000 staff. Attendance, leave, overtime, loans and expenses are recorded once and flow into the pay run, which calculates EPF, ETF, APIT and gratuity, issues payslips and posts to QuickBooks or Xero. No re-keying, one vendor, from LKR 10,000 per month for up to 15 employees.
Updated September 2026
Book Free Demo
Integrated means one record feeds one pay run. Attendance becomes overtime and no-pay, leave becomes paid or unpaid days, loans become deductions, and the pay run turns all of it into payslips, bank files, statutory returns and an accounting journal, without an export in between.
What “integrated HR and payroll” actually means
What it is not: two products from one vendor with an export between them. The test is whether a change in one place appears everywhere else without anyone typing it again.
- Employee record: salary, allowances with EPF liability, bank, EPF and ETF numbers.
- Attendance from a device or the GPS app, under the shift rules.
- Overtime at 1.5× and no-pay computed from the attendance log.
- Leave: paid, no-pay, encashment on leaving.
- Loans, advances and expense claims.
- Pay run: EPF, ETF, APIT, gratuity provision, stamp duty.
- Payslips in Sinhala or English and the bank transfer file.
- C-form, R1/R4, APIT schedule; T10 and annual statement after 31 March.
- Journal posted to QuickBooks, Xero or Zoho Books.
| Recorded once | Used where |
|---|---|
| A punch on the fingerprint terminal | Hours, overtime, late marks, no-pay, the payslip, the attendance record for an inspection |
| An approved leave request | Leave balance, no-pay if exhausted, the payslip, the leave register |
| A staff loan | Monthly deduction, outstanding balance, final settlement |
| A salary change | EPF base, APIT, gratuity provision, service letter |
What goes wrong with an HR system and a separate payroll
- Attendance exported to Excel and re-keyed: one wrong cell, one wrong overtime payment.
- Leave balances in the HR system disagree with the no-pay on the payslip.
- A loan deducted twice, or not at all, because the payroll clerk did not see the HR entry.
- A leaver paid after their last day because the two systems were updated on different dates.
- No single audit trail when the Labour Department or an auditor asks who changed what.
The mechanism is the problem, not the people. The HRIS vs standalone payroll guide goes through when the split is acceptable.
Attendance and overtime straight into pay
ZKTeco and HikVision terminals and the GPS app feed time and attendance; the Shop and Office Act rules (8 hours a day, 45 a week, overtime at 1.5× on the ÷240 rate, 12 hours a week cap) are applied before the figures reach the pay run. Check a case in the overtime calculator.
Leave, no-pay and encashment calculated, not typed
Leave types follow the Act with first-year proration; a request beyond the balance becomes no-pay on the payslip with the days shown; leave due on termination is encashed in the final settlement. See the leave entitlements guide and the no-pay calculator.
Loans, advances and expenses on the same payslip
Staff loans and salary advances are deducted by schedule with the balance tracked; approved expense claims are reimbursed on the payslip and posted to the right account.
Statutory payroll for Sri Lanka
APIT
IRD tables applied, including bonuses and cumulative cases; T10 and annual statement.
APIT guide →Gratuity and returns
Provision per employee, payout after five years, minimum wage checks.
Gratuity calculator →Payslips in Sinhala or English and bank transfer files for the main Sri Lankan banks come from the same run. The full payroll page is payroll software for Sri Lanka.
Posted to QuickBooks and Xero
Each pay run posts a journal: gross salaries, EPF and ETF contributions, APIT and stamp duty liabilities, loan and advance movements, net pay to the bank clearing account, each mapped to the accounts you choose once. Accountants running several companies keep each under one login; see payroll software for accountants and the integrations pages. Of the Sri Lankan HR vendors whose sites we checked on 3 September 2026, none other than Humanised named both QuickBooks and Xero.
One employee record, one login, one vendor
Owners, HR, managers and accountants each see what their role allows, every pay change is logged, and support is one phone number. The record itself is described on HRIS systems in Sri Lanka; the wider product on HR software for Sri Lanka.
When two systems are fine
Under ten staff with no attendance tracking, payroll alone is enough. A company that must keep an enterprise HRIS for group reasons can still run Humanised payroll from an Excel import of the HR data each month; it works, and it is the exception we make.
Pricing
One price covers HR and payroll: Startup LKR 10,000 a month up to 15 employees, Small Business LKR 25,000 up to 50, Enterprise by quote. No setup fee. See HR and payroll software pricing.
How Humanised compares
| Feature | Humanised | MiHCM | PeoplesHR | Better HR |
|---|---|---|---|---|
| Price from | LKR 10,000/month flat | On request | On request | LKR 399 per user/month (annual) |
| Free trial | Yes | Demo | Demo | Yes |
| Attendance to payroll without export | Yes | Yes (Time & Attendance module) | Yes (PeoplesHR Time) | Yes (app) |
| Leave to no-pay automatic | Yes | Not stated | Not stated | Not stated |
| Loans on payslip | Yes | Loan recovery report | Loan management | Not listed |
| EPF/ETF/APIT and returns | C-form, R1/R4, T10 | APIT, EPF, ETF, T10 named | EPF, ETF, APIT named | C-form and ETF format named |
| QuickBooks / Xero posting | Yes | Not listed | Accounting integrations listed | Not listed |
| Local support | Phone/WhatsApp, Colombo | Colombo office | Colombo office | Colombo office |
Competitor facts as published on each vendor’s website on 3 September 2026; “on request” where no price is published. Full comparisons: Humanised vs MiHCM, Humanised vs PeoplesHR, Humanised vs Better HR, Best HR software in Sri Lanka.
Who this is for
A good fit if you
- Pay overtime or deduct no-pay and want attendance to drive it
- Have loans, advances or expense claims running through payroll
- Want your accountant’s books updated from the pay run
Not the right fit if you
- Have under ten staff and no attendance tracking
- Must keep an enterprise HRIS and only want a payroll engine
How it works
Import staff and opening balancesEmployees, salaries, leave balances and year-to-date figures from Excel.
Connect devices or roll out the appZKTeco or HikVision terminals as an add-on; GPS app for field staff.
First integrated pay runWith your accountant, reconciled against last month.
See attendance, leave and payroll in one run
Book a call now to:
- A punch becoming overtime, a leave request becoming no-pay, a loan becoming a deduction.
- The journal landing in QuickBooks or Xero.
- Then we import your staff for the free trial.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
What is the difference between HR software and payroll software?
HR software keeps the employee record, leave, attendance and documents; payroll software calculates pay, deductions and returns. Integrated HR and payroll software does both from one record.
What does an integrated HR and payroll system do that two separate systems do not?
It removes the export: attendance becomes overtime and no-pay, leave becomes paid or unpaid days, loans become deductions, without anyone re-keying.
Does attendance from a fingerprint machine go straight into payroll?
Yes. ZKTeco and HikVision punches are turned into hours, overtime and no-pay under your shift rules and land on the pay run.
How is no-pay leave calculated in an integrated system?
Leave beyond the balance becomes no-pay days on the payslip, valued at the rate in the employee’s contract (monthly salary divided by 30 is the common practice).
Does the payroll part handle EPF, ETF and APIT for Sri Lanka?
Yes, with gratuity and stamp duty, and the C-form, R1/R4, T10 and annual statement generated.
Can it post payroll journals to QuickBooks or Xero?
Yes, and to Zoho Books, as an add-on mapped once to your accounts.
Can my accountant and my HR staff use the same system with different access?
Yes. Roles decide who sees and approves what.
Can I keep my current HRIS and use Humanised for payroll only?
Yes, by importing the HR data from Excel each month. It works; the integrated setup is the one we recommend.
How much does HR and payroll software cost in Sri Lanka?
One price covers both: LKR 10,000 a month for up to 15 employees, LKR 25,000 for up to 50, Enterprise by quote. No setup fee.
How long does it take to move from two systems to one?
Two to three weeks for up to 100 employees, including one parallel pay run.
Is there a free trial of the full HR and payroll system?
Yes: a seven-day trial on an account we set up and load with your staff from Excel, no card required.