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- Up to 15 employees
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Employee management system for Sri Lanka
An employee management system keeps one record per employee: NIC, EPF and ETF numbers, bank details, contract, documents, leave balances and pay history, and staff update them themselves. Humanised does this for Sri Lankan businesses of 5 to 5,000 employees and runs payroll, leave and attendance from the same record. From LKR 10,000 per month for up to 15 employees.
Updated September 2026
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The record is the product. Every return the EPF, ETF Board and IRD ask for, every service letter and every payslip is built from fields on the employee record, so the system that keeps those fields correct is the one that keeps you compliant.
One record per employee, with the Sri Lankan fields
| Field | Why it matters |
|---|---|
| NIC number | EPF and ETF registration, T10, bank files |
| EPF member number and employer number | C-form, member statements, claims |
| ETF membership | R1/R4 and Form II |
| TIN | APIT schedule and T10 |
| Date of joining, confirmation, designation, department | Leave proration, gratuity, service letter, TEWA thresholds |
| Basic salary and allowances with EPF liability | Payroll, EPF base, overtime rate |
| Bank, branch and account | Salary transfer file |
| Emergency contact, address | HR record; kept current by the employee |
| Documents: contract, NIC copy, certificates, licences | Inspections, audits, renewals |
Documents that never go missing
Contracts, NIC copies, certificates and licences sit on the record with dates, so a renewal or an inspection is a search, not a hunt through folders. Digital contracts and HR letters are generated from the same record.
Staff keep their own details up to date
Address, bank and emergency-contact changes are submitted in the employee app and approved by HR, so the bank file is right on pay day and nobody re-keys a form.
Leave, attendance and pay from the same record
Leave balances, attendance from devices or the app, loans and expenses all live on the record and flow into the pay run; the payslip, the C-form and the T10 are outputs, not separate data entry.
Service letters and reports in one click
| Report | Generated from |
|---|---|
| Service letter | Name, designation, joining and leaving dates, salary |
| Headcount, joiners and leavers | Status and dates on each record |
| EPF and ETF member lists | Member numbers and contributions |
| Leave balance report | Leave types and transactions |
| Remuneration record (Shop and Office Regulations reg. 17) | Payslip history |
What records must a Sri Lankan employer keep?
The Shop and Office Employees Act requires a record of hours worked, overtime, holidays and leave for every employee (s.18), a service record and a remuneration record for every pay period with the items listed in regulation 17, and the written particulars of employment given under s.17; the Commissioner may call for two years of records (s.47). Wages Board trades keep the equivalent registers under their decisions. Humanised produces each of these from the record on request. The Shop and Office Act guide has the sections.
Built for Sri Lanka
- NIC, EPF, ETF and TIN fields on every record
- Sinhala or English payslips and letters
- Shop and Office Act leave and the Poya calendar
- Bank transfer files for the main local banks
- Flat LKR pricing, no setup fee
- Phone and WhatsApp support
Pricing
From LKR 10,000 a month for up to 15 employees; LKR 25,000 for up to 50; Enterprise by quote. No setup fee, free trial. See pricing.
How Humanised compares
| Feature | Humanised | AccSoft | Gallery HR | MiHCM |
|---|---|---|---|---|
| Price from | LKR 10,000/month flat | Payroll on request (one-time licence plus annual support); HR module “from USD 4 per employee” | On request | On request |
| Free trial | Yes | Not listed | Demo | Demo |
| Target size | 5–5,000 | SMEs; 600+ companies claimed | SMEs | Small to enterprise |
| Sri Lankan fields on the record | NIC, EPF, ETF, TIN | EPF/ETF/APIT and C-form named | EPF/ETF/APIT named | EPF/ETF/APIT and T10 named |
| Document storage | Yes, with dates | Document library | Yes | Yes |
| Employee app | Yes | Responsive web ESS; no app listed | Yes | Yes |
| Leave and attendance | Yes | Yes | Yes | Yes |
| Payroll with EPF/ETF/APIT | Yes, with returns | Yes | Yes | Yes |
Competitor facts as published on each vendor’s website on 3 September 2026; “on request” where no price is published. Full comparisons: Humanised vs Gallery HR, Humanised vs MiHCM, Best HR software in Sri Lanka.
Who this is for
A good fit if you
- Want one place for every employee’s details, documents and history
- Are asked for service letters, EPF lists or attendance records and want them in a click
- Want staff to keep their own details current
Not the right fit if you
- Only need a spreadsheet of names for a team of three
- Need an applicant-tracking or performance system first
How it works
Import your staff list from ExcelWe supply the template with the Sri Lankan fields.
Attach documentsContracts, NIC copies and certificates against each record, with dates.
Staff install the appThey check their details, see payslips and apply for leave.
See the employee record on a 20-minute demo
Book a call now to:
- Every field, document and history entry, and who can see it.
- A service letter and an EPF member list generated live.
- Then we import your staff for the free trial.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
What is an employee management system?
Software that keeps one record per employee (personal details, NIC, EPF and ETF numbers, bank, contract, documents, leave and pay history) and lets staff update their own details.
What is the difference between an employee management system and an HRIS?
The same thing under two names: HRIS is the buyer’s term, employee management system is the manager’s. Both mean the employee record with payroll, leave and attendance running from it.
Is there employee database software made for Sri Lanka?
Yes. Humanised’s record carries NIC, EPF, ETF and TIN fields and produces the Sri Lankan returns and letters from them.
What employee records must an employer keep in Sri Lanka?
Under the Shop and Office Employees Act: a record of hours, overtime, holidays and leave (s.18), a service record and a remuneration record for each pay period (regulation 17), and the written particulars of employment (s.17); the Commissioner may call for two years of records.
Can employees update their own details?
Yes: address, bank and emergency contact changes are submitted in the app and approved by HR.
Can I store NIC copies, contracts and certificates against each employee?
Yes, with dates for renewals.
Can I import my existing Excel employee list?
Yes, on our template; onboarding is included.
Can the system generate a service letter for an employee who is leaving?
Yes, from the record, in English or Sinhala.
Who can see employee records, and can I restrict access?
Roles for owners, HR, managers and accountants decide who sees what; every change is logged.
Does it include payroll and attendance, or only records?
Both: payroll, leave and attendance run from the same record.
How much does an employee management system cost in Sri Lanka?
Humanised is LKR 10,000 a month for up to 15 employees and LKR 25,000 for up to 50, including payroll.