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LKR10,000/month
Basic Contract Templates- Basic Onboarding
- Up to 15 employees
- Basic Reports
Leave management system for Sri Lanka
Humanised is a leave management system for Sri Lankan businesses. It applies Shop and Office Act entitlements (14 days’ annual leave from the second year, prorated in the first; 7 days’ casual), follows the Poya calendar, handles applications and approvals in the app, and sends no-pay leave to payroll. From LKR 10,000 a month for up to 15 employees.
Updated September 2026
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Leave in Sri Lanka has rules a generic system does not know: 14, 10, 7 or 4 days of annual leave in the first year depending on the joining quarter, one casual day per two months in the first year, Poya days that are never deducted, and no-pay that must reach the payslip. Humanised has them built in.
Shop and Office Act leave rules, built in
Annual leave
14 days with full pay from the second year; in the first year 14, 10, 7 or 4 days by joining quarter, taken in the following year.
Leave entitlements guide →Casual leave
7 days a year; one day for every two completed months in the first year.
Leave calculator →Holidays
One and a half days a week, every Poya day and the Gazetted mercantile holidays, never counted against leave.
Holidays 2026 →| Leave type | Entitlement | First-year rule | Source |
|---|---|---|---|
| Annual | 14 days | 14 / 10 / 7 / 4 by joining quarter | Shop and Office Act s.6(1) |
| Casual | 7 days | 1 day per 2 completed months | s.6(3)–(4) |
| Maternity | 84 days (14 + 70) for every live birth | No service condition | s.18B as amended 2018 |
| Weekly holiday | 1.5 days a week | Paid if 28 hours worked | s.5 |
| Poya and mercantile | Every Poya; up to nine Gazetted days | — | ss.7, 7A |
Every employee’s balance, in one place
Balances per leave type, accruals as service passes, carry-forward under your policy, full history and a team calendar that shows who is out this week.
Apply and approve in the app
Staff apply from the employee app, the manager gets a notification and approves or rejects with a reason; larger firms set an approval chain. Half days and short leave are supported.
Poya days and public holidays handled automatically
The holiday calendar is loaded for the year from the Gazette and never counted against leave; six-day businesses set their weekly holiday pattern once. See the mercantile holidays 2026 list.
No-pay leave goes straight into payroll
Leave beyond the balance becomes a no-pay line on the payslip with the days shown, valued by the method in your contracts (monthly salary ÷ 30 is the common practice); leave and attendance never contradict because they are one record. Check a figure in the no-pay calculator.
Leave encashment and year-end
At year end balances roll forward or lapse under your policy; on termination the Act’s leave due is encashed in the final settlement (s.6(6)–(7)). The leave entitlements guide covers the rules.
Built for Sri Lanka
- Shop and Office Act and Wages Board leave types
- Poya and mercantile holiday calendar
- Maternity leave of 84 days for every live birth
- Sinhala or English payslips showing no-pay
- Flat LKR pricing, no setup fee
- Phone and WhatsApp support
Pricing
Leave is included on every plan: Startup LKR 10,000 a month for up to 15 employees, Small Business LKR 25,000 for up to 50 (with custom leave policies and approval chains), Enterprise by quote. No setup fee, free trial. See pricing.
How Humanised compares
| Feature | Humanised | MiHCM | Better HR | Gallery HR |
|---|---|---|---|---|
| Price from | LKR 10,000/month flat | On request | LKR 399 per user/month | On request |
| Free trial | Yes | Demo | Yes | Demo |
| Shop and Office entitlements pre-configured | Yes | Not stated | Not stated | Not stated |
| First-year proration | Yes | Not stated | Not stated | Not stated |
| Poya calendar | Yes | Not stated | Not stated | Not stated |
| App approvals | Yes | Yes | Yes | Yes |
| No-pay to payroll | Yes | Yes | Yes | Yes |
| Local support | Phone/WhatsApp, Colombo | Colombo office | Colombo office | Ja-Ela office |
Competitor facts as published on each vendor’s website on 3 September 2026; “on request” where no price is published. Full comparisons: Humanised vs MiHCM, Humanised vs Better HR, Humanised vs Gallery HR.
Who this is for
A good fit if you
- Run offices, shops, clinics, agencies, schools or NGOs with 5 to 5,000 staff
- Have factory staff on Wages Board leave alongside office staff
- Want leave, attendance and payroll to agree
Not the right fit if you
- Need multi-country leave policies
How it works
Import staff with joining datesEntitlements and first-year proration are computed.
Staff apply in the appManagers approve; the team calendar updates.
Pay run picks it upApproved leave and no-pay appear on the payslip.
See leave rules applied to your own staff list
Book a call now to:
- First-year proration, Poya days and no-pay on a demo.
- Approvals on a phone.
- Then we import your balances for the free trial.
Affordable HR Software Pricing for Sri Lankan Businesses
Small Business
Check out our quick contract templates and payroll features, and realise the Humanised advantage for small businesses.
LKR25,000/month
- Basic Contract Templates
- Basic Onboarding
- Up to 50 profiles
- Basic Reports
Enterprise
Request a demo now and leverage our full-scale HRM suite, with advanced reports, analytics and custom integrations for your business.
Custom
- Custom Contract Templates
- Onboarding Workflows
- Unlimited Profiles
- Custom Reports
- Custom Integrations
Frequently Asked Questions
What is the best leave management system for a small business in Sri Lanka?
Humanised, because the Shop and Office Act entitlements, first-year proration, the Poya calendar and no-pay to payroll are built in, from LKR 10,000 a month.
How many days of annual leave is an employee entitled to in Sri Lanka?
14 days with full pay from the second year of continuous employment (Shop and Office Act s.6(1)).
How is annual leave calculated in the first year of employment?
14, 10, 7 or 4 days depending on whether the employee joined in the first, second, third or fourth quarter, taken in the following year.
What is casual leave in Sri Lanka and how many days is it?
Seven days a year for illness or private reasons; one day per two completed months in the first year (s.6(3)–(4)).
Does the system know Poya days and mercantile holidays?
Yes. The Gazetted calendar is loaded each year and holidays are never deducted from leave.
Can employees apply for leave from their phone?
Yes, in the employee app; managers approve from theirs.
Can I set different leave rules for factory (Wages Board) and office staff?
Yes. Leave types and entitlements are set per employee group.
What happens to unused annual leave at the end of the year?
Under your policy: carry forward or lapse. The Act requires leave to be taken in the year after it is earned and provides for encashment on termination when notice is too short.
Does no-pay leave get deducted in payroll automatically?
Yes. Leave beyond the balance becomes a no-pay line on the payslip with the days shown.
How much does leave management software cost in Sri Lanka?
Leave is included in every Humanised plan from LKR 10,000 a month for up to 15 employees; competitors bundle it in plans quoted on request or per user.
Can I import my existing leave balances from Excel?
Yes, on the import template with joining dates and opening balances.
Is maternity leave tracked in the system?
Yes: 84 days (14 before and 70 after confinement) for every live birth, per the 2018 amendment.